Corporate Secretarial Services involve providing administrative and compliance support to companies, particularly in relation to legal and regulatory requirements. These services ensure that a company operates in accordance with the laws and regulations of the jurisdiction in which it is incorporated and operates. Corporate secretarial services are often outsourced to specialized firms or professionals who have expertise in corporate governance and legal compliance.
The scope of corporate secretarial services can include various tasks and responsibilities, such as:
- Compliance: Ensuring that the company complies with statutory and regulatory requirements, including filing of required documents and reports with government agencies.
- Company Formation and Registration: Assisting in the formation and registration of new companies, including drafting and filing the necessary documentation.
- Board Meetings and Resolutions: Preparing and maintaining records of board meetings, drafting resolutions, and ensuring that corporate decisions are documented and executed properly.
- Shareholder Communications: Managing communication with shareholders, including distributing notices of meetings, proxies, and annual reports.
- Record Keeping: Maintaining accurate and up-to-date records of company activities, such as share registers, ownership changes, and other corporate documents.
- Corporate Governance: Advising the company on corporate governance practices and helping to ensure that the company’s operations are aligned with best practices and legal requirements.
- Filing Annual Returns: Ensuring that the company files its annual returns and financial statements within the required timeframes.
- Changes to Company Structure: Assisting with changes to the company’s structure, such as mergers, acquisitions, name changes, and changes in share capital.
- Regulatory Compliance: Monitoring changes in laws and regulations that could impact the company and advising on necessary adjustments to ensure compliance.
- Liaison with Regulatory Authorities: Acting as a liaison between the company and regulatory authorities, ensuring that required documents are submitted accurately and on time.
- Risk Management: Identifying potential compliance risks and working to mitigate them through proper documentation and processes.
Overall, corporate secretarial services play a crucial role in maintaining the legal and regulatory integrity of a company’s operations. By ensuring compliance with various requirements, these services contribute to the smooth functioning of the company and help protect its reputation and legal standing.
Range of industries
Construction & Interior Design
IT, Web design & Apps
Transport & Logistics
FAQ for Corporate Secretarial Services in Singapore
We provide the following corporate secretarial services:
Provision of Nominee Corporate Secretary
Corporate Governance compliance deadlines and procedures
Statutory filing compliance to ACRA
Keeping proper secretarial record
Preparation of annual report in XBRL format
Reminders of Annual report filing and other governance deadlines
Striking off of a company
Documenting resolutions to lodge changes with ACRA
Preparation of Annual General Meeting and submission of Annual Return to ACRA
Board of Directors meeting documents and preparation work
According to ACRA:
Enterprises are required to designate a company secretary within half a year from their incorporation date. The absence of a secretary for a period surpassing 6 months can result in directors facing fines of up to $1,000.
The role of a company secretary encompasses the management of corporate affairs. Additionally, they are tasked with ensuring that all directors and shareholders are well-informed about their legal obligations, including the submission of annual reports.
The duties of a secretary can vary based on a company’s specific requirements. The following examples outline some of these responsibilities:
Sustain and revise the company’s records and minutes logs. Oversee, attend, and draft minutes for meetings involving directors and shareholders. Keep company directors informed about deadlines for annual reports and other mandated submissions according to ACRA. Update directors and shareholders about pertinent modifications in corporate statutes.
Qualifications of a company secretary: A company secretary should be:
An individual. Residing within Singapore. The exclusive director and secretary of the company cannot be the same individual
We have various packages for the different needs of a smaller to a more mature company, contact us to find out more about our packages.